Payment is respectfully requested at the beginning of each session, this includes your initial appointment.
Cancellations can be made up to 48 hours before a scheduled appointment
Sessions cancelled within 48 hrs will be subject to full payment.
Payment accepted by Cash, Debit/Credit Card or Direct Bank Transfer (details provided on request of this payment type).
Invoices can be provided for all payments.
For GDPR requirements, this policy refers to written documents, hard copy client notes, database entries, Emails, text messages, cloud based client date storage, visits to the website, social media communication, reviews and appointment updates/reminders through text and or email.
Data is collected for the sole purpose of providing an appropriate service for the individual; Legally termed as ‘Legitimate Interests’.
Personal information is provided by you for referral and commencement of the service only.
A cloud based system with similar encryptions used by banks for security of data, which is used to store all personal information and any client notes (bacpac), I am the data processor for any and all printed/written paperwork. Hard copies of any personal information are stored in a locked container, behind a locked door, with all stored information required to be retained for 5 years.
Emails are processed by Microsoft and are therefore subject to their privacy policies. It is recommended that no sensitive information be shared via Email.
Phone calls are not recorded; however, text messages and voicemail may be stored for up to 90 days. I may use your phone number to return your call, as per standard business practice.
Unless otherwise advised by clients, email addresses and or telephone numbers will only be used to update client appointments and or send reminders for client appointments.
All electronic devices which hold personal data are password protected and stored securely.
A Cookies tool is in use on the website (toadcounselling.co.uk). McAfee Secure and Google Analytics are used to monitor the website’s performance, but all information received is non-identifiable.
No personal/sensitive data will be shared with any 3rd party without the clients’ explicit consent. (Subject to legal requirements)
On occasion, I may ask permission for client feedback to be used for marketing purposes. In this event, all data can be anonymised on request.
In the unlikely event of a data breach, I will comply with GDPR regulations regarding reporting and action taken.
To ensure uninterrupted client privacy in the event of death or an inability to continue in my role, my clinical supervisor will assume data processing responsibility.
This Policy is subject to amendment